Advice and answers from the Azendoo Team

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Need someone to join a specific Subject in a workspace, without viewing your other projects?

We call that a Guest.

People you invite to join a workspace's team as a member, are able to list and join any Subject in that workspace, can see its whole team, and count for a paid seat on your team subscription.

While this is perfect for people on your team or with whom you tightly collaborate, it may not be optimal for an outside freelancer, a client or a vendor who could for example list all your clients' Subjects.

That's why you can invite outside people such as freelancers, clients or vendors to join a specific Subject as a guest. A Guest does not count on your subscription and does not have to pay for that usage either. A Guest may however want to create its own organization and would then need to have a subscription.


How to invite someone as a Guest?

From a Subject's page, you can invite someone as a Guest to only view this specific Subject, including all its contents and members.

What does a Guest receive?

This person will receive an email invitation to join this Subject.

What can a Guest see?

A guest can only see the specific Subject you've invited her/him to join.

The name and logo of the workspace this Subjects is part of can be viewed by a Guest:

What can a Guest do?

A guest can globally do the same as other members of that Subject:

- list the members of that specific Subject

- post or comment on a message

- send direct messages

- create and assign tasks

- add followers on a task

- mark tasks as completed

- use integrations

- attach files, share a poll...

However, a guest:

- CANNOT view other Subjects in that workspace

- CANNOT view members of the workspace outside of this Subject

- CANNOT invite members or guests to this Subject

- CANNOT edit the Subject (its name, description, privacy nor delete the Subject)

How many Subjects can a user join as a Guest?

A user can join a single Subject per workspace as a guest.

If you'd like to add someone to more than one Subject on a same workspace, you should consider adding this person to the workspace as a member.

How many Guests can we have on a workspace?

A 5:1 guests per paid user seat ratio is applied with the Team plan.

Specific ratios can be defined with the custom Enterprise plan.

Typical setup

A typical setup is to have one or more workspaces to support your "internal" company organization.

You can also create a dedicated workspace for each of your clients collaboration with the projects you have in common.

Another way is to create a workspace such as "My company's Clients" with a Subject for each of your clients and invite them to join their Subject as a guest.

You can use Guests for:

  • a contractor who just needs access to a particular event or project,
  • an accountant in the "Accounting" Subject,
  • a lawyer on the "Legal“ Subject or a specific secret company acquisition,
  • or even to communicate with each of your customers or partners.
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