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How to structure your workspaces
How to structure your workspaces
Gauthier Depierre avatar
Written by Gauthier Depierre
Updated over a week ago

Did you just start with Azendoo? Congratulations!

Here are some examples of how you can set up your workspaces and subjects to perfectly fit with the structure of your organization.

Realistically, most large organizations are composed of many smaller teams to get work done. We find that teams of up to a 300 people realize all the benefits of Azendoo.

Azendoo works for teams of all kind and sizes, from small co-located internal teams to large teams distributed around the world and across companies.

What’s the difference between a Workspace and a Subject?

A Workspace gathers a Team of people who globally work together on various Subjects.

A Subject keeps everything around a topic together, so a group of people from your workspace team can work easily.

How to know if I should create a Workspace or a Subject?

As long as you don’t need to create a new workspace, no need to create a new one :)

If you want to work on a new topic or project with selected people from an existing workspace team, simply create a new subject in that workspace with them. It’s that simple.

When you need to add someone to an existing workspace team, there’s only one question to ask yourself: can this person view the list of subjects in that workspace, or not?

  • If YES, invite the person as a Member who counts for a seat on your subscription,

  • If NO, then this person should only view a specific subject and nothing else? Add him/her as a Guest to that specific subject.

When you need to work with a brand new team, then it’s certainly time for you to create a new workspace. It will be fully separate from any other workspace you might have.

The first workspace people usually create is an internal workspace with their teammates. They simply invite them with their email address or enable the invitation link, and send it out to the people they want to join the workspace.

Once done, they create a few subjects with the appropriate members for each; start with your current projects or clients, the department, services or processes you run.

Then, they usually create a workspace for every new client they collaborate with to manage communication with each, and often keep a "mirror" subject on their internal workspace to sync the team and what needs to be done.

Of course that's only a typically implementation and there are many others.

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